Public Input Period

The following guidelines apply to the Public Input Period held before Council to afford citizens an opportunity to address Council:

  • The Public Input Period is addressed in sections 12.20 to 12.28 of “Council Procedure Bylaw, 2015, NO 8500
  • The time allotted for each speaker appearing before Council during the Public Input Period is two minutes, with the number of speakers set at five persons. Speakers’ presentations will be audio and video recorded, as well as live-streamed on the Internet, and will form part of the public record.
  • To make a submission to Council during the Public Input Period, a person must complete the paper Public Input Period sign-up form at City Hall prior to the Regular Council Meeting. A person who fails to complete, or only partially completes, the Public Input Period sign-up form will not be permitted to make submissions to Council during the Public Input Period. The sign-up sheet will be available on the table in the lobby outside the Council Chamber from 5:30 pm until 6:00 pm on the night of the Council meeting.
  • When appearing before Council, speakers are requested to state their name and address for the record. Speakers may display materials on the document camera at the podium in the Council Chamber and provide written materials to the City Clerk for distribution to Council, only if these materials have been provided to the City Clerk by 4:00 pm on the date of the meeting.
  • The Public Input Period provides an opportunity for input only, without the expectation of response from Council, and places the speaker’s concern on the record.
  • Speakers must comply with the General Rules of Conduct set out in section 5.1 of “Council Procedure Bylaw, 2015, No. 8500” and may not speak with respect to items as set out in section 12.25(2).
  • Speakers are requested to omit addressing matters that refer to items on the agenda from a concluded Public Hearing/Public Meeting and to Public Hearings, Public Meetings, Policy Committee and Finance Committee meetings, when these meetings are scheduled on the same evening’s agenda.
  • Please address the Mayor as “Mayor Buchanan” or “Your Worship” and address Councillors as “Councillor, followed by their surname.”

The City encourages members of the community to participate in the Public Input Period. Residents can also appear before Council as a Delegation or watch Council meetings live online by visiting our Council Meeting Videos page.

Share |