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Calendar Booking Guide

The City is adhering to the order of the Provincial Health Officer regarding public gatherings. At this time, there will be no events or programs with 50 people or more in our community. While the City’s own festivals and events as well as many community events have been cancelled, there are virtual and modified events taking place.

For information on City of North Vancouver's response to COVID-19, visit cnv.org/covid-19.

The City maintains a large inventory of parks, fields, plazas and streets and we encourage community groups to use these amenities for special events that contribute to the enrichment and animation of the City.

If you’re organizing a small free community event, you could be eligible for a grant through the Vancouver Foundation's Neighbourhood Small Grants Program. Learn more at neighbourhoodsmallgrants.ca

Events in Parks

Bookings are handled by the North Vancouver Recreation and Culture Commission and help to ensure:

  • the safety of all participants
  • pedestrian flow and traffic is maintained
  • correct and sufficient insurance is in place

To host a celebration or event in a City park:

  1. Complete the online application.
  2. Wait for feedback from NVRC events staff. 
  3. Applications are being accepted for events proposed to take place between January 1st and April 30th, 2021. 
    Deadline for submission is November 15, 2020. 
    Information regarding applications for proposed events between May 1st and December 31st, 2021 will be available in early 2021.

Note: Do not advertise or promote your event until you get conditional approval from the North Vancouver Recreation and Culture Commission.


Events in City Plazas & Piers

To host a celebration or event in a City Plaza or Pier:

  1. Select which venue you wish to book here.
  2. Complete the online application form.
  3. Wait for approval from City of North Vancouver events staff.
  4. Once you receive conditional approval, submit your:
  • Liability insurance*
  • Detailed schedule of event activities
  • Zero Waste Management details
  • Payment of applicable fees

*Affordable insurance can be obtained via the City of North Vancouver.

Note: Do not advertise or promote your event until you get preliminary approval event staff.

 

Occupant Load Certificate 

For an event with liquor in City parks and plazas, or for events that have over 500 persons, please complete the Application form for Occupant Load Determination.  It should be submitted with a floor plan of the event.  Please give the Fire Department at least ten working days to respond to this application.  For more information please contact the Fire Prevention officer at 604-980-5021


Events Not Located In A City Park, Plaza Or Pier

  1. Call us with the details – where you wish to hold it, the date and how many attendees. We can let you know if you need approval from the City. We’ll also let you know if you need any permits related to your event, and City staff can help you with the application process.
  2. If you need to get an approval, gather all of the necessary information, (we will send you any necessary forms), and submit them as soon as possible.
  3. City of North Vancouver events staff will review the details and let you know if the event is approved, if more information is needed, etc.
  4. Once you receive conditional approval, submit your:
    • Liability insurance*
    • Detailed schedule of event activities
    • Zero Waste Management details
    • Payment of applicable fees

*Affordable insurance can be obtained via the City of North Vancouver.

Note: Do not advertise or promote your event until you get preliminary approval from event staff.


Block Parties

Interested in hosting a block party? You may be eligible for financial help from the Vancouver Foundation's Neighbourhood Small Grants Program. Learn more at: neighbourhoodsmallgrants.ca

  1. To host a block party on the street, you will need permission to close it.
  2. If you plan to close your street, ensure you have the approval of your neighbours.
  3. Apply for the permit online using the permit application. The cost is $26.25 but the fee is waived if your block has an active Block Watch program.
  4. Get general liability insurance through the City of North Vancouver’s events staff. The cost is $42 per event. (See back of the block party application form )
  5. Barricades will be dropped off to you by the Engineering Operations Department and will be collected the next working day.

Note: Do not advertise or promote your event until you get preliminary approval from the City’s Engineering Department.

Special Event Liquor Licensing Policy

For an event with liquor in City parks and plazas please review the Special Event Liquor Licensing Policy (Public Function).

 

Electrical Permit

If you are you planning on using a generator at your event, please complete this Electrical Permit Application.  If you have any questions, please contact our Community Events Liaison

 

Promoting Your Community Event

The City’s online Community Events Calendar is a free resource to promote your community event. Submit your event here.




Contact Info

Clare Husk
Film & Community Events Liaison
Tel: 604-982-3910
Email: filming@cnv.org

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