Event Permit Application Process

Event Permit Application Process

A step-by-step guide to event permit requirements and approvals in the City.


Are you looking to host an event, festival or other public gathering in the City of North Vancouver? This page guides you through the process to apply for an event permit. Whether it's a small community activity or a major festival, the events team will help you navigate the process and work towards a successful event!

If you're interested in hosting an event on City of North Vancouver property, there are specific requirements which need to be met before an event permit can be issued. The requirements vary based on the event's size, scope or location. 

Application Timing

The time required to consider, plan and approve your event depends on the time of year, size, and complexity of your proposed event. By determining your event type (Category A, B or C) and reviewing application deadlines, this will help ensure we have enough time and information to make your event a success.

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Category A: Low Impact/Complexity

Small, simple events with no more than 250 attendees, and no alcohol service or cooking food on site. Examples: picnics, fitness/yoga classes, small performances.



Application Deadlines:

  • May–September events: Apply by December 31
  • Events any other time of year, apply at least 30 days ahead of your proposed event date
woman shopping at farmers market
Category B: Moderate Impact/Complexity

Events with over 250 attendees, or those including alcohol service, cooking food on site, and/or temporary structures (e.g. tents, stages). Examples: cultural celebrations, small concerts, larger markets.

Application Deadlines:

  • May–September events: Apply by December 31
  • October–February events: Apply by May 31
  • March–April events: Apply by September 30
Concert at The Shipyards
Category C: High Impact/Complexity

Large or multi-day events and festivals, and/or with over 2,000 attendees. Examples: Car Free Day, season-long markets, Brewhalla. 




Application Deadline:

  • Apply at least one full calendar year ahead of your proposed event date

Steps to Apply for an Event Permit

Step 1 - Initial Application

Review the list of Public Space Event Venues to select your preferred location. 

When you are ready, complete the online Initial Application form before the the deadline.

When your form is submitted you will receive an acknowledgement email and the City’s Events Team will begin considering your application.

Submit Application
Step 2 – Receive Conditional Approval 

If the event is suitable for the site and available on the proposed date(s) then the venue will be tentatively held and you will receive Conditional Approval. This will list the Event requirements, and any other conditions which must be met to finalize your booking.

Step 3 – Prepare Documentation Package

The Events Team will guide you through submitting the documentation listed in your Conditional Approval in a timely manner.

All supporting documents and plans are designed to work with various City of North Vancouver departments and external governing bodies to ensure compliance with standards and support the safe and successful execution of your event.

Step 4 – Contract and Payment

Once all required information is received and approved, you will receive a formal agreement/contract for your signature. This document will outline your responsibilities before, during and after your event.

You will be invoiced for the event permit and other costs. All costs must be paid in advance of your event date. The due date will be stipulated on the invoice. 

Step 5 – Permit Confirmation

Once the contract is signed, information is provided and all conditions are met, you will receive final confirmation of your permit.

Step 6 – Event Execution

Host your event, meet your responsibilities as outlined in the contract, and follow all directions from staff.

Step 7 – Event Debrief

Reflect on the event as you complete the evaluation form and seek feedback from the community, businesses and staff.

Permit Requirements

All events, no matter the category, are required to provide:

  • An overview of the proposed event scope and a site map
  • Certificate of commercial general liability insurance with $5,000,000 per occurrence including 30 days written notice of cancellation or material change clause with the City of North Vancouver named as additional insured
  • Payment of permit/licence fees and damage deposits

And any additional information, permits and approvals determined on a case-by-case basis.

Medium and high complexity/impact events (Category B or C) are required to provide event management plans and proposals for approval, for example:

  • City of North Vancouver Business License
  • Evidence of WorkSafe BC clearance
  • Detailed site map
  • Load in/out plan
  • Safety and Security Plan
  • First aid services
  • Waste management plan
  • Designs for any proposed on-site signage (including wayfinding, program/event organizer outline, schedule of events, etc.)
  • Designs for any proposed sponsorship recognition

Category B or C events will also require permits and licences if, for example; your event is proposing to close a road, have food vendors cooking on site, using an electrical generator, serving liquor and/or are expecting more than 500 attendees. 

Required information, permits and approvals determined on a case-by-case basis, and will be confirmed in your Conditional Approval.

Download Event Permit Requirements Checklist

Event Cancellations or Changes

We may not be able to accommodate event date changes once we have conditionally approved your event. If you want to add, change or cancel specific parts of your event, you must do so in writing to your staff liaison at least:

  • Category A events - 15 days before 
  • Category B events - 30 days before
  • Category C events - 90 days before


Contact Us

City Events Team
Tel: 604-982-8383
Email: bookings@cnv.org

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